DEFRA Approved · Simple pricing
Waste collection software pricing that scales with your team. See the workflows and discuss the setup your business needs.
£500 setup, training and onboarding package included free with your 24-month subscription. Dedicated support and our 30-day happiness promise included.
All of this included at no extra charge
We agree the setup work before you sign, then help your team start using PaperRoute on real jobs.
We’ll configure your account for the work your business does.
We’ll show your office staff and drivers how to use PaperRoute on their own jobs.
You’ll have a dedicated team member to contact during setup and throughout your subscription.
We plan your setup and training, then help you work through your first real jobs. Guided onboarding is included with your subscription.
Included with your PaperRoute subscription. You sign the 24-month service agreement before onboarding. Your setup, integrations and responsibilities are agreed before you sign. Our 30-day happiness promise starts on the date you sign.
Our 30-day happiness promise
We’re confident PaperRoute will make your working day easier. If it isn’t right for you, for any reason, tell us within 30 days of signing your agreement and we’ll cancel it. No cancellation fee, no payments for the remaining term and no hard feelings.
Call your dedicated contact or email hello@paperroute.co.uk within the first 30 days. You can cancel for any reason.
Normal subscription billing applies during the 30 days. Payments already made are not refunded. After the 30-day period, the agreed 24-month term and standard cancellation terms apply.
Read the promise termsWe publish our pricing. Our competitors don't.
BigChange, Waste Logics, Whitespace, and Collabit all require you to “request a quote” before you see any numbers. We think that's frustrating — so we put our pricing on the page. No surprises, no sales calls just to find out what something costs.
Enter your weekly collections and see what PaperRoute saves you every month.
Time Saved Calculator
Adjust the sliders to match your operation. Results update instantly.
Enter to see estimated monthly cost savings
Your estimated savings
Estimates based on typical operator data. Route planning savings scale with collection volume and are capped at 3.5 hrs/week.
First 4 users (office staff + drivers)
£250/month + VAT for the first 4 users. Additional users are £35/month + VAT each. The £500 setup and training package and ongoing phone and email support are included at no extra charge with your 24-month subscription. You also get a dedicated support team member. Our 30-day happiness promise lets you cancel for any reason within 30 days of signing, with no cancellation fee or further subscription payments. Payments already made are not refunded.
£35 per additional user (office staff or driver)
Added after the first 4 users
Prices exclude VAT. A 24-month service agreement applies. You sign the agreement and authorise payment before onboarding. Your setup, integrations and responsibilities are agreed before you sign. Our 30-day happiness promise lets you cancel for any reason within 30 days of signing, with no cancellation fee or further subscription payments. Payments already made are not refunded.
Just a small operation?
Running just one van? You might not need all this. PaperRoute Lite is our £9.99 + VAT/month app for sole traders and one-van carriers — compliant Waste Transfer Notes and consignment notes from your phone, without the fleet platform.
Getting started, together
Choose PaperRoute after your demo. We use the onboarding period to help your team start using the system in your day-to-day work.
1. Free demo
Walk through the collections, driver tasks or receiving-site work that matters to your business. Ask your questions and see what PaperRoute can do.
2. Before setup
Confirm your setup, subscription and billing terms. Sign the 24-month service agreement and authorise payment. Book your onboarding sessions.
3. Guided setup
We help configure PaperRoute, train your team and work through your first real jobs together. You supply the agreed information and make your team available.
4. Ongoing support
Your dedicated support team member helps with setup, training and day-to-day questions. Phone and email support are included throughout your subscription, at no extra charge.
We agree the information you’ll provide, who will attend training and the work you’ll start with before you sign.
Your team signs in to a password-protected account, with access based on each person's role. We use encrypted connections, keep each customer's company data in a separate database, and protect the systems behind PaperRoute with regular updates, monitoring and database backups. People receiving documents you send can open their shared link without needing a PaperRoute login, so treat those links as private.
We’re confident PaperRoute will make your working day easier. If it isn’t right for you, for any reason, tell us within 30 days of signing your agreement and we’ll cancel it. No cancellation fee, no payments for the remaining term and no hard feelings. Call your dedicated contact or email hello@paperroute.co.uk within the first 30 days. Your request only needs to reach us within that period.
Normal subscription billing applies during the 30 days. Payments already made are not refunded. After the 30-day period, the agreed 24-month term and standard cancellation terms apply.
Start with a free, tailored demo. If you choose PaperRoute, sign the 24-month service agreement and authorise payment before setup. We help configure the system and train your team during guided onboarding.
PaperRoute covers scheduling, driver jobs, digital Waste Transfer Notes, invoicing, customer records and a branded customer portal. Portal customers can access published documents, review collection reports and send service requests. Receiving-site Yard checks and DEFRA receipt reporting can be configured for eligible sites. We confirm your integrations and specialist workflows during the demo and setup.
Yes. Configured customer portals use your logo, colours and portal address. Customers sign in securely by email and PIN to access the accounts and records linked to their email address.
You sign the 24-month service agreement and authorise payment before onboarding begins. Subscription fees are billed monthly in advance under your service agreement.
Yes. Onboarding support and training calls are included. We aim to get customers using PaperRoute within two weeks, provided the customer supplies the required data and makes the right people available for setup and training.
Your dedicated support team member helps with setup, training and day-to-day questions. Phone and email support are included throughout your subscription, at no extra charge.
£250/month + VAT for the first 4 users. Additional users are £35/month + VAT each. The £500 setup and training package and ongoing phone and email support are included at no extra charge with your 24-month subscription. You also get a dedicated support team member. Our 30-day happiness promise lets you cancel for any reason within 30 days of signing, with no cancellation fee or further subscription payments. Payments already made are not refunded.
Absolutely. You can add users at any time as your team grows. Your data, routes, and settings all carry over with no migration or downtime.
Yes. PaperRoute integrates directly with Sage Cloud, QuickBooks, and Xero. The Sage integration is for Sage Cloud only; Sage 50 is not supported. Collection data flows straight into your accounts — including self-bill purchase invoices, deferred invoicing, and consolidated invoicing. No more double entry.
PaperRoute is listed by DEFRA as compatible software for reporting receipt of waste. We configure and check the connection for eligible receiving sites before live use. Digital Waste Transfer Notes are a separate workflow.
See how it fits your operation
A focused 30-minute video call with our team. We’ll show you the relevant parts of PaperRoute and explain what making the move would involve.
Free, with no obligation. You only commit to the 24-month agreement if you choose to go ahead after the demo.
Or call 03333 707007.